(328 words, 2 min read)
I once owned a four drawer filing cabinet. It was full. I also purchased some nice ‘office’ furniture to hold ring binders. This too was full. It gave me comfort to know I could put my hands on all this paper.
The only problem was: I couldn’t find anything!
I spent a lot of time inventing new methods of filing, or to be honest, looking for papers I couldn’t find. Yes, I went to University AND became a CPA – but could I find a piece of paper? No.
Technology rescued me. Today, the paper contents of my office would fit in a single box file. The moment I cleared my desk of paper I found it easier to focus. I also started finding things. But I didn’t get there overnight.
To start with I adopted a clean desk policy. At the end of the day, all my papers went into a drawer. I then worked out which paper I needed to keep and started to digitize. Box file by box file I reviewed, shredded and scanned.
Today, there are both hardware and software tools I use in my paperless office. The former includes a Doxie scanner, iPhone and my Epson Workforce printer. The software tools include Evernote, Scanner Pro, ReceiptBank and Adobe Acrobat. I will feature these in future posts.
Embracing a paperless office removes the clutter and allows me to focus. I’ve not only gained space in my working environment but also in my mind. I can find things easily and end up being more productive as a result. It is an ongoing journey, but one I can embrace with far less baggage.
Next week: The 12 week year.